One of the things I love the most about Artisan software is the ability to organize content in a way that makes sense to me. Content organization is very personal and there is no right or wrong way. So in this blog, please be reminded that I am referring to the right way for ME. I am not being judgmental of tags except in the way that it pertains to the way I would like to search for my content. While I feel my way is the right way…it can be really wrong for you. I am not trying to tell you how to organize your content. I am simply giving you insight into my thought process and prompt you to think about your organizational structure.
Whenever I get new content for Artisan, I immediately organize it into Library folders. My library folders are by designer, with the exception of my Creative Memories content. For years, the only content I purchased was Creative Memories content and I have A LOT of it. My Creative Memories content was my go-to content at all times, even when we were introduced to new designers. So when Creative Memories closed down, I decided to force myself to use content from other designers by removing 90% of my Creative Memories Content from my software. I didn’t delete it. The content is still on my computer’s hard drive. I just made it so the software didn’t know it was there. That being said, I still have 1,897 kits that are recognized in my software.
My content is also organized by categories. I have a category structure that makes sense to me. I love that I can put one kit in multiple categories without duplicating the kit.
The one area of organization that I refused to touch was the third level – Tags. For a long time, content came pre-tagged. As I said before, Content Management is very personal. It doesn’t work if content is not organized in a way that make sense to the person using it. Every time I attempted to organize my tags in a way that worked for me, I would purchase new content and that new content came pre-tagged. Those tags were added back into the software and all of the work I did was for naught. This is just one of the reasons I decided that tagging content was not the best use of my time.
My top reasons for not tagging: (keep in mind that these tags are useless to me and my personal content organization system, these same tags can prove to be very useful to someone else.)
- Tags are supposed to be applied to individual elements; you are bound to have a lot of them. I find that the tag “paper” is useless because the software automatically organizes/separates content in .pakits by papers, embellishments, shapes and more.
- Tags such as “blue, green, red, light blue, light green, etc” are useless to me. I don’t tag by color because the Tools in Artisan 5 allow me to change any element to any color I want it to be. I would prefer to tag by color family – pastel, jewel, primary, neutral.
- The pre-defined tags that automatically import into the software can have several issues with them. Many are spelled wrong or have added punctuation that can result in duplicating a tag. For instance “#bows” and “bows” would be two different tags, but are the same thing. The plural for leaf is leaves, so when I tag I will look for content as “leaves” not “leafs”. Unfortunately, there is clearly content that imported into the software tagged with typos such as “leafs” and “greem”.
- Because tags are created by the designer of the content, and there are so many different designers available, they may each word a very useful tag differently resulting in multiple tags. In this image there are 2 different tags for heart, 4 different tags for multi (one is spelled wrong), and 4 different tags for frames.
- Sometimes I just cannot figure out why a particular tag was applied to an element. Here, all of these elements are tagged with hair and haircut. I understand the tag being applied to the scissors, but don’t understand why they were applied to the photo corners. Probably because they were part of a haircut kit. If the element itself doesn’t pertain to the tag, I would not want it showing up when I select it. I would have to remove those tags from the corners.
- The Overzealous tag.
- Technically all of these items are correctly tagged with “heart”. “Heart” would be a very common tag and if I tagged every element that featured a heart on it with the tag, the heart tag would become so overly populated that I would not be able to find anything in it. I would remove the heart tag from items such as the raccoon, snowman, snails, rain clouds, rock on word art and popcorn. The heart on these elements is secondary and not a main detail of the element. I would not search for these elements in this manner, especially since the tools in Artisan software make it so easy to add or remove a heart from the design of an element. The heart tag is perfect for the paper hearts, stamps, paperclips and sweet heart word art.
Why I think I will start tagging now.
I currently have 16,457 papers, 56,388 embellishments, 2,602 shapes and more content that are currently untagged. I can’t begin to tell you how much content is tagged that I will need to retag (not to mention the pre-tagged Creative Memories content that I will eventually reintroduce into my content. I recently found out that new content from the Forever store is no longer being tagged. What this means for me is that I am able to add new content into my organizational system without any new tags being introduced into my system. I will have a clean slate. This is a monster task. It won’t happen overnight. But IF I commit to doing a little bit at a time, week by week, eventually I will have the perfect organization from library folders to tags. Perfect for me that is.